Wednesday, March 21, 2018

Google Drive How to Organize Files that are Shared with Me

We've recently moved to using Google Drive to share folders of research. For some of our advisors and clients, this may be quite different to how they've worked before. Maybe you've used Google Drive for your own folders and files but have not shared files before. This video can help you navigate Drive, move files and folders to your own library.

This is another video with tips on how to organize and search your folders.

Add files to "My Drive"

If you want to organize shared files, add them to "My Drive."
  1. Go to
  2. On the left, click Shared with me.
  3. Click the files or folders you want to add to your drive.
  4. In the top right, click Add to my Drive Add to My Drive.
  5. Click Organize.
  6. Choose the folder you want to add to.
  7. Click Move here.

To download files to your PC, there are 2 options:

Download as zip: 
  • On, right-click the folder and choose "Download"... This will download one zip file with all files in it. You can then open them with the application or program associated with the file. 
    • Our spreadsheets are all in Excel but may not open directly in Drive. Download the file to your desired location or Downloads
    • Open Excel and locate the file to open.
  • Check the checkbox in front of one or more folders, choose "More" then "Download..."

Sync the files to your computer using the google drive client app:
  • Install the google drive app on your computer
  • On, drag the folder shared with you from "Shared with me" to "My Drive"
  • Now all the files should automatically appear on the "Google Drive" folder on your computer

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